1. Information We Collect
We may collect the following types of information:
- Company information such as company name, country and contact details.
- User information such as name, email address, phone number and role.
- Employee information uploaded by authorized company users.
- HR documents such as contracts, IDs, CVs and employment records.
- Technical data such as IP address, browser type, device type and usage logs.
2. How We Use Information
We use information to:
- Provide HR management and automation services.
- Create and manage employee profiles and HR records.
- Process uploaded documents using AI-powered features where enabled.
- Improve platform security, performance and user experience.
- Communicate with users regarding support, updates and service information.
3. AI Document Processing
If AI features are enabled, Havvi HR may process uploaded documents to extract employee-related information such as names, IDs, job titles, departments, dates and other HR fields. AI-extracted data should be reviewed by authorized users before final saving or approval.
4. Data Security
We use reasonable technical and organizational measures to protect information from unauthorized access, misuse, loss or disclosure. Access to company and employee data should be limited to authorized users only.
5. Data Sharing
We do not sell personal information. We may share limited information only when required to provide the service, comply with legal obligations, protect our rights, or work with trusted service providers under appropriate safeguards.
6. Data Retention
We keep information for as long as necessary to provide the service, comply with legal requirements, resolve disputes and maintain business records.
7. User Responsibilities
Companies using Havvi HR are responsible for ensuring they have the proper authorization to upload, manage and process employee information and HR documents.
8. Cookies and Analytics
Our website may use basic cookies or analytics tools to understand website usage, improve performance and enhance user experience.
9. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with the updated date.
10. Contact Us
For privacy questions or requests, contact us at: info@havvihr.com